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Associations forms 

Compliance program for incorporated associations

 

NSW Fair Trading is undertaking a compliance program for incorporated associations. Some delays may be experienced for a short period in processing applications, however every effort will be made to minimise any disruption to customer service.

To assist with processing, clients can mail forms free of charge to:

Registry Services

Reply paid 22, Bathurst NSW 2795

or alternatively by email to registrylodgements@finance.nsw.gov.au together with completed Credit card payment form (PDF size: 441kb).

Copies of current approved forms relating to various provisions of the Associations Incorporation Act 2009 are available below or from the Registry Services:

To obtain documentation about a particular incorporated association select and complete this Incorporated associations search request form in PDF format (size: 98kb).

Form A1 - Application for reservation of name 

The proposed name of an association must be reserved by lodging Form A1 - Application for reservation of name before an application to register an incorporated association or an application for approval to change the name of an incorporated association can be registered.

A name reservation lasts for three months. If the association is not incorporated within that period the name reservation will expire and will become available for reservation by another person.

Form A1 - Application for reservation of name (PDF size: 545kb)

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Form A2 - Application for registration of incorporated association 

This form must be lodged in order to incorporate an association where the application is being made on behalf of at least 5 individuals or an existing unincorporated body. This form must be accompanied by Form A1 - Application for reservation of name unless the name has previously been reserved.

This form must be signed by the person nominated to be the first public officer of the incorporated association.

Form A2 - Application for registration of incorporated association (PDF size: 547kb)

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Form A3 - Application for registration of an amalgamated incorporated association 

This form is used where two or more incorporated associations wish to amalgamate into one association. Form A3 must be signed by the person nominated to be the first public officer of the amalgamated association. The public officer of each of the amalgamating associations must complete a copy of the Supplement to Form A3. Those documents must be lodged with the form.

Form A3 must be accompanied by Form A1 - Application for reservation of name unless the name has previously been reserved.

Form A3 - Application for registration of an amalgamated incorporated association (PDF size: 643kb)

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Form A4 - Application for registration of incorporated association (company or co-operative) 

This form must be lodged by a company or a co-operative making application for incorporation as an incorporated association under the Associations Incorporation Act 2009. This form must be accompanied by Form A1 - Application for reservation of name unless the name has previously been reserved.

Form A4 - Application for registration of incorporated association (company or co-operative) (PDF size: 560kb)

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Form A5 - Certificate of public officer as to vesting of property 

This certificate certifies that property belonged to an unincorporated body, or was held by another person in trust for the unincorporated body, immediately before incorporation of the association.

Form A5 - Certificate of public officer as to vesting of property (PDF size: 526kb)

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Form A6 - Application to change objects or constitution 

This form is to be lodged within 28 days of the passing of a special resolution to change the objects or constitution of an incorporated association. The alteration takes effect when it is registered. The association will be notified when a change to the objects or constitution is registered.

Form A6 - Application to change objects or constitution (PDF size: 510kb)

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Form A7 - Application for approval for change of name 

Form A7 must be lodged within 28 days of the passing of the special resolution to change the association's name. The current certificate of incorporation must be lodged with the Form A7. This form must be accompanied by Form A1 - Application for reservation of name unless the name has previously been reserved.

Form A7 - Application for approval for change of name (PDF size: 516kb)

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Form A8 - Application for voluntary cancellation of registration of an association 

This form is used to apply for the cancellation of the registration of an incorporated association. The association must pass a special resolution approving the application. At the time the application is made the association must not have any outstanding liabilities.

Form A8 - Application for voluntary cancellation of registration of an association (PDF size: 537kb)

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Form A9 - Notice of appointment of public officer and Notice of change of association address 

This form must be lodged by the public officer of the association within 28 days after taking office as the public officer or within 28 days of a change in the official address of the association.

Form A9 - Notice of appointment of public officer and Notice of change of association address (PDF size: 530kb)

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Form A10 - Application for approval to transfer registration to a company or co-operative 

This form must be lodged where an association intends to transfer its registration to a company under the Corporations Act 2001 or to a co-operative under the Co-operatives Act 1992.

Form A10 - Application for approval to transfer registration to a company or co-operative (PDF size: 535kb)

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Form A11 - Application for extension of time for holding annual general meeting or lodging annual summary of financial affairs 

The association is required to lodge this form if it is unable to hold its annual general meeting within 6 months after the end of its financial year or if it is unable to lodge Form A12 - Annual summary of financial affairs by the due date.

Form A11 - Application for extension of time for holding annual general meeting or lodging annual summary of financial affairs (PDF size: 533kb)

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Form A12 - Annual summary of financial affairs 

Associations are required to hold an annual general meeting (AGM) within 6 months after the end of its current financial year. The public officer is required to lodge an annual summary of financial affairs within one month after the holding of the AGM and not later than 7 months after the end of the financial year of the association, whichever is earlier, unless an extension of time for holding an AGM or to lodge and annual summary is allowed by the Director-General.

Form A12 - Annual summary of financial affairs (PDF size: 562kb)

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