Change text size:   Increase font size   Reduce font size  |   Print page:   Print this page
  |   Contact us   
 
nosection
English
/Factsheet_print/Tradespeople/Home_building_licensing/FTB42_Applying_for_a_licence_or_certificate.pdf
/mobile0c9a66/common_res/global/images/pdf.gif
Standard fact sheet.
/Factsheet_largeprint/Tradespeople/Home_building_licensing/FTB42_Applying_for_a_licence_or_certificate.pdf
/mobile0c9a66/common_res/global/images/pdf_largeprint.gif
Large print fact sheet.

Applying for a licence or certificate 

For home building or trade work 

You must have a contractor licence before you contract, sub-contract or advertise to do:

  • residential building work where the reasonable market cost of the labour and materials is more than $5,000 (including GST)
  • all electrical wiring work 
  • all plumbing, draining and gasfitting work 
  • all airconditioning and refrigeration work (except plug-in appliances).
The application process
For individuals
For companies and partnerships

The application process 

Submitting your application 

For application forms and the relevant applicant’s checklists, go to our Builder and tradespeople forms web page or visit your nearest Service NSW or Government Access Centre.

The mandatory checklists have been created to help you make sure you have everything you need to lodge your application and must be completed with your application. Please print a copy, complete it and attach it to your completed individual application form.

You must lodge your application and checklist in person at a Service NSW or Government Access Centre.

Call 13 32 20 or visit the Fair Trading website for the location of your nearest Centre.

Only relevant persons to an application can sign the application form. As the applicant must make formal declarations no other signatories can be accepted, even those through a registered power of attorney.

Top of page

How much does it cost?  

The fee will vary depending on the type of licence or certificate you are applying for. You can pay by cash, cheque, money order, credit card or EFTPOS. For more information, go to our Home building fees web page or call 13 32 20.

Top of page

Licence assessment process 

Applications that are incomplete, do not contain all supporting documentation or the prescribed fee, will not be accepted, and may be returned to you.

Once we have received your completed application form, supporting documentation, and the fee payment, the application is assessed against the requirements. If your application is approved, we will grant you a licence number and send you a licence card.

Top of page

What if my address changes? 

If your address changes while your application is being assessed by Fair Trading, you must notify in writing of the change of address. Otherwise your licence card will be issued to your old address. If the card is not received by you and you failed to notify NSW Fair Trading of the address change, you will be required to pay a fee for a replacement licence card.

Top of page

What name goes on the contractor licence card? 

If you are applying for an individual licence or certificate, your legal name will be shown on the licence card, not your business name. If the licence has been issued to a partnership or company, the name of the partnership or company will appear on the card.

Licence details also appear on Fair Trading’s public register and will show the members of the partnership or directors of the company, as well as the nominated supervisor.

Top of page

Refusal of an application 

If one of the following situations applies to you, your licence may not be granted:

  • you have not met the required qualifications or experience requirements
  • you fail to provide details requested by Fair Trading
  • you have been disqualified from holding a licence
  • you owe money to Fair Trading as a result of a judgement
  • you hold a provisional licence or certificate
  • you are an apprentice or trainee
  • you have not complied or are unable to comply with insurance requirements
  • you are a bankrupt or were bankrupt within 3 years before the date of the application
  • you are or were a director or a person concerned in the management of a company:
    • that is or was the subject of a winding up order or
    • for which a controller or administrator has been appointed or
    • when a controller or administrator was appointed (within 3 years prior to your application for renewal)*
  • you are subject to an unsatisfied tribunal order
  • you have had an unreasonable number of:
    • complaints
    • penalty notices
    • formal cautions
    • paid insurance claims
  • your application is made using false information
  • a close associate (who is not a fit and proper person to hold a licence) exercises a significant influence over you or the operation and management of your business
  • you are deemed to be an unfit or improper person to hold a licence or certificate.

If we refuse your application, only part of the fee may be refunded, the rest is to cover processing costs.

*Note: This includes where you ceased being a director or a person concerned in the management of a company within 12 months prior to the external administration.

Top of page

Insolvency matters 

Current bankruptcy or external administration

If the relevant person(s) to the application are a current bankrupt or the director of a company that is currently under external administration (other than external administration resulting from a member's voluntary winding up of the body corporate), Fair Trading cannot issue a contractor licence in the classes of: Building or Swimming Pool Building.

In all other cases, after assessing the relevant information, should Fair Trading determine to grant an authority and it is a contractor licence, it will be conditioned with the following: 'Only for contracts up to $20 000'.

Bankruptcy or external administration within 3 years of the application

If the relevant person(s) to the application have been discharged from bankruptcy or were previously a director of a company in external administration (other than external administration resulting from a member's voluntary winding up of the body corporate), should Fair Trading determine to grant an authority for any class, and it is a contractor licence, it may be subject to conditions.

Top of page

Insurance under the Home Building Compensation Fund 

All applicants for building work licence classes must provide evidence from an approved insurance agent (ie. Calliden or QBE) of Self Insurance Corporation (SiCorp):

  • a current certificate of eligibility to obtain insurance under the Home Building Compensation Fund.

The certificates of eligibility must be in the exact name of the applicant.

Alternatively, applicants may apply to be exempt from needing insurance under the Fund. Where licensees are granted an exemption, the licence will be endorsed with the condition ‘Only for contracts not requiring insurance under the Home Building Compensation Fund’. Licensees with this exemption can only contract to do work if the contract price does not exceed $20,000 (ie. the reasonable cost of labour and materials, inclusive of GST, does not exceed $20,000).

Top of page

Making a false or misleading statement 

It is an offence to make a false statement or omit information when applying for a licence. If it is found that your licence has been issued on misleading grounds, you may be prosecuted and your licence may be cancelled.

Top of page

For individuals 

Your application 

An application form and supporting documentation such as the following will need to be lodged in person at a Service NSW or Government Access Centre:

  • a completed Applicant’s checklist
  • relevant qualifications – trade certificate, or other proof that you have the technical qualifications needed for the type of work you want to do
  • referee statements from licensed supervisors confirming you have the necessary practical experience (only for certain applications)
  • fully completed additional details forms (if applicable)
  • proof of identity for individuals
  • the application fee.

Top of page

Relevant qualifications 

If you are applying for your first licence or a different licence, make sure you have the necessary qualifications and experience. For information about the level of qualifications, and the amount and type of practical experience needed, go to our Licence classes and qualifications web page or call 13 32 20.

Individual Contractor Licences, Qualified Supervisor and Tradesperson Certificates are issued in the applicant’s legal name. Fair Trading requires that your qualification is in your correct name. That means you must ensure that the name stated on your qualification is your proper legal name and the same as on your application form. If the name on your qualification is not in your legal name you should contact the training organisation that issued your qualification and request the change prior to lodging your application for a licence or certificate.

Top of page

Proof of identity 

Proof of identity (POI) for individual licence and certificate holders is required. NSW Fair Trading requires you to produce in person, at a Service NSW or Government Access Centre:

  • at least one POI document from list 1 with current photo and date of birth
  • two POI documents from lists 2 and/or 3, at least one of which shows your current residential address (not a PO Box or other postal address)
  • one passport quality photo to be kept on file.

Find more information about proof of identity requirements, including details of lists 1, 2 and 3, on the Fair Trading website, or call 13 32 20.

Top of page

For companies and partnerships 

Your application 

An application form and supporting documentation such as the following will need to be lodged in person at a Service NSW or Government Access Centre:

  • a completed Applicant’s checklist for a company or partnership
  • a current company extract from the Australian Securities and Investments Commission (no older than 30 days from the date of application)
  • fully completed Nominated Qualified Supervisor Consent Declaration form(s)
  • fully completed additional details forms (if applicable)
  • the application fee.

Top of page

Nominated qualified supervisors 

A company or partnership that is applying for a contractor licence is required to specify the name of its proposed nominated qualified supervisor and the nominated supervisor must consent to be the supervisor for the company/partnership.

For further information, refer to our Nominated Qualified Supervisor web page.

Top of page

Get a free copy of Adobe Acrobat Reader so you can access PDF versions of our information.