Tenant participation

To find out what’s happening where they live, tenants can attend their owners corporation meetings. Depending on the circumstances, tenants can also elect a representative to sit on the strata committee.

Check you are registered on the strata roll

The landlord, or property manager is responsible for completing a tenancy notice within 14 days of a new lease being signed. The landlord then gives this to the owners corporation and the new tenant is registered on the strata roll.

You need to be registered on the strata roll to:

  • exercise your right to attend meetings of the owners corporation
  • be communicated with
  • be counted in the lots that are tenanted. This helps determine whether your strata block is eligible to have a tenant representative on the strata committee.

Attending meetings of the owners corporation

If the landlord have given notice of the tenancy to the owners corporation, the tenant can attend meetings. A tenant cannot vote unless they are an authorised proxy and must get permission before they can speak at the meeting. Tenants might also be excluded from meetings where financial matters are discussed.

Option to have a tenant representative

In strata schemes where at least half of the lots are tenanted, the tenants can nominate a tenant representative to the strata committee. The tenant representative is entitled to:

  • receive a copy of the agenda
  • attend and speak at strata committee meetings. They can still be asked to leave the meeting if financial issues are discussed.

The tenant representative does not have a vote and they cannot make up the quorum of a meeting.

Nominating a tenant representative

A person who is allowed to hold an annual general meeting (AGM) must advise eligible tenants who appear on the strata roll of the meeting to select their representative. The meeting to elect a tenant representative can be held at any time before the AGM but must be called at least 14 days beforehand.

Tenants must receive notice of the meeting at least seven days in advance of it being held, which can be:

  • sent to tenants’ address on the strata roll
  • posted on the scheme’s noticeboard

An eligible tenant can nominate themselves, or another eligible tenant. The tenant representative is chosen by a majority vote of the tenants present at the meeting. The quorum for the meeting is one person.

Landlords cannot prevent their tenant from nominating as a tenant representative.

At the coming AGM, the chairperson announces the name of the tenant representative who was elected. At the end of the AGM, the tenant representative’s appointment officially begins.

Period of appointment

A tenant representative’s term ends when:

  1. the person stops renting a property in the scheme
  2. they resign in writing to the owners corporation
  3. the following AGM (after the one at which the tenant representative is announced) ends.

If a tenant representative’s appointment ends early, the Secretary should hold a meeting of eligible tenants to elect a replacement for the rest of the term.

By-laws

Each strata scheme has its own by-laws which are a set of rules that control the behaviour of residents and the use of the property. Visit the <by-laws in a strata scheme page> for more details.

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