As a result of the COVID-19 coronavirus, we ask that you not post your forms to us but rather email them to email@example.com
To access the forms, open them in Adobe Acrobat Reader, available as a free download at the Adobe website.
From 1 October 2020 Fair Trading will no longer accept credit card details by email or mail.
Payments are now made via the online payment portal. Details are included on the relevant forms.
You can email forms to firstname.lastname@example.org
Tip: Please include the full name of the association and registration number in the Subject line of email.
Copies of current approved forms relating to various provisions of the Associations Incorporation Act 2009 are available below or from Registry and Accreditation:
- phone (02) 6333 1400
- phone free call 1800 502 042
- email email@example.com
To get documentation about an incorporated association complete the incorporated associations search request form.
Form A1 - Application for reservation of name
It is not necessary to reserve a name. However, a proposed name of an association may be reserved by lodging Form A1-Application for reservation of name. A name reservation lasts for three months.
Form A2 - Application for registration of incorporated association
This form must be lodged in order to incorporate an association where the application is being made on behalf of at least five individuals or an existing unincorporated body.
This form must be signed by the person nominated to be the first public officer of the incorporated association.
Form A3 - Application for registration of an amalgamated incorporated association
This form is used where two or more incorporated associations wish to amalgamate into one association. Form A3 must be signed by the person nominated to be the first public officer of the amalgamated association. The public officer of each of the amalgamating associations must complete a copy of the Supplement to Form A3. Those documents must be lodged with the form.
Form A4 - Application for registration of incorporated association by a registrable corporation
This form must be lodged by a company, a co-operative or Aboriginal and Torres Strait Islander Corporation making application for incorporation as an incorporated association under the Associations Incorporation Act 2009.
Form A5 - Certificate of public officer as to vesting of property
This certificate certifies that property belonged to an unincorporated body, or was held by another person in trust for the unincorporated body, immediately before incorporation of the association.
Form A6 - Application to register change of objects or constitution
This form is to be lodged within 28 days of the passing of a special resolution to change the objects or constitution of an incorporated association. The alteration takes effect when it is registered. The association will be notified when a change to the objects or constitution is registered.
Form A7 - Application to register change of name
Form A7 must be lodged within 28 days of the passing of the special resolution to change the association's name. The current certificate of incorporation must be lodged with the Form A7.
Form A8 - Application for voluntary cancellation of registration of an association
This form is used to apply for the cancellation of the registration of an incorporated association. The association must pass a special resolution approving the application. At the time the application is made the association must not have any outstanding liabilities.
Form A9 - Notice of appointment of public officer and Notice of change of association address
This form must be lodged by the public officer of the association within 28 days after taking office as the public officer or within 28 days of a change in the official address of the association.
Form A10 - Application for approval to transfer registration
This form must be lodged where an association intends to transfer its registration to a company under the Corporations Act 2001, a corporation under the Corporations (Aborginal and Torres Strait Islander) Act 2006 or a co-operative under the Co-operatives National Law (NSW).
Form A11 - Application for extension of time for holding annual general meeting or lodging annual summary of financial affairs
The association is required to lodge this form if it is unable to hold its annual general meeting within 6 months after the end of its financial year or if it is unable to lodge the Annual summary of financial affairs by the due date.
Important: Associations don't have to apply for time extensions to hold general meetings (AGMs) or submit annual summaries of financial affairs if the extension is required due to the COVID-19 pandemic.
Associations may conduct their 2020 AGM when COVID-19 restrictions are lifted or present 2020 financial information to members at the 2021 AGM.
Form A12 - T1 (Large) - Annual summary of financial affairs - Tier 1
Tier 1 (large) associations are required to lodge an Annual summary of financial affairs within one month after the holding of the AGM and not later than 7 months after the end of the financial year of the association, whichever is earlier, unless an extension of time for holding an AGM or to lodge an annual summary has been approved.
Form A12 - T2 (Small) - Annual summary of financial affairs - Tier 2
Tier 2 (small) associations are required to lodge an Annual summary of financial affairs within one month after the holding of the AGM and not later than 7 months after the end of the financial year of the association, whichever is earlier, unless an extension of time for holding an AGM or to lodge an annual summary has been approved.